Presentation guidelines

Theatre and poster presentations on the EAAP website

Please note that all theatre presentations will be placed on the EAAP website following the meeting as a service to all delegates, unless the author requests EAAP not to do so.

To facilitate the publication of the files, authors are reminded to respect the following rules. The submitted file must:

Instructions for Oral Presentations

All the lecture rooms will be equipped with laptops suitable for projection of PowerPoint graphics, data projectors suitable for computer display and a screen. Some rooms will have audio systems for microphones. Other formats for making presentations such as Overhead Projectors and Slide Projectors will not be available.

How to submit your presentation

Please bring your presentations on a USB memory stick or CD in MS-Power Point or Adobe PDF format and submit it in the PREVIEW ROOM at the congress venue no later than one hour prior to your session! If your presentation has been scheduled for a morning session, please come to the Preview Room on the day before or earlier. If your presentation has been scheduled for an afternoon session, please come to the Preview Room on the morning before or earlier.

In order to avoid any problems with your presentation, please make sure it fulfils the necessary requirements, and read carefully the instructions below:

PowerPoint Instructions

Pictures/Videos
Fonts

Other information

Detailed recommendations for the preparation of power point presentations are available at the end of this page

 

Instructions for Poster Presentations

Poster mounting and Poster session

Posters should be posted no later than Monday 26 at 18h, on time for the beginning of the poster session that will take place on Monday 26 from 18h. Presenting authors are expected to stand by their poster during the whole poster session (18h-21h). We recommend that you mount your poster immediately after registering to the meeting. Congress staff will be available to assist you during the time of poster mounting, beginning on Sunday 25 August at 14h.

Poster Boards

Size of the panel (i.e. the maximum size of the poster):
150 cm (height) x 95cm (width)
59 inches (height) x 37 inches (width)

Adhesive tape (single or double face) is the only allowed fixing material. It will be available in the Poster Area. Pins and any other material making holes in the boards are strictly prohibited. Self-adhesive posters are allowed provided that they can be easily removed.

The poster boards will be numbered by the organizers.

The number of your poster can be found in the final programme.

Poster dismounting

Posters should be posted during the whole meeting and removed from the poster board on Thursday afternoon, no later than 17h.

Detailed recommendations for the preparation of scientific posters are available at the end of this page

 

Detailed guidelines for the preparation of Power Point presentations

Visuals should support your talk. They should thus relate to the words spoken, be seen clearly, be well organised and emphasise the important points. A visual that is overloaded or difficult to read or understand will only be distracting.

The aim is to get your message across, not to show the range of functions available in Power Point! Keep things simple for maximum impact!

Some rules

Too many slides?

You should have less than one slide for each minute allocated for the talk. Beware that slides that build information (e.g. by use of animation) may take you longer. Be prepared to leave slides out if time is against you. The most important slides are often at the end, i.e. the conclusions and implications. Plan your presentation so there is no risk you will need to leave out the most important slides!

Not too much information!

Avoid small font sizes!

Font size 24 is usually a minimum size for the text, but the size can preferably be larger, both in text and headings. Use fonts that have been used widely for many years, such as Arial, Verdana, Comic Sans, Times New Roman, Symbol. That reduces problems that might occur when the presentation is done with another computer than the one where it was produced. Another option is to save the file by using “Pack and go”.

Words written in lowercase letters (or with an initial capital) are easier to read than words all in uppercase.

Colours

Test

Test your presentation in a hall to make sure it is clear for those sitting at the back of the room. As a first test, however, you can check that your slides are easy to read in PowerPoint “slide sorter view” (select zoom 100%).

Check

There is usually an opportunity for you to do a final check of your slides in the Slide Reception room when you have arrived to the congress.

 

These guidelines are abstracted from previous EAAP guidelines and from information provided at the EAAP workshops on scientific writing and presentations.

Further details are given in: Malmfors, B., Garnsworthy, P. and Grossman, M. 2004. Writing and Presenting Scientific Papers. Nottingham University Press, Nottingham, UK

 

Detailed guidelines for the preparation of scientific posters for EAAP meetings

The ABC of a poster is to be Attractive and Audience adapted, and also Brief and Clear in conveying the message. You need to make delegates interested to look at your poster, to read it, and to easily find the most important points or “take-home” messages.

Posters with too much information, too much colour and too much design have weak messages. A simple graph (in colour), a table or a photograph will attract and aid understanding, but too many will confuse.

Making the poster

Remember

Most people passing your poster are not interested in details – those who are will read your paper. Think of how much of other people’s posters you read! It is therefore advisable to have a handout of your paper or copy of your poster to distribute.

 

These guidelines are abstracted from information provided at the EAAP workshops on scientific writing and presentations.

Further details are given in: Malmfors, B., Garnsworthy, P. and Grossman, M. 2004. Writing and Presenting Scientific Papers. Nottingham University Press, Nottingham, UK